Efficient Purchase Order Management with FF Inventory

Take control of your procurement process using the Purchase Order Management feature of FF Inventory. 

Oversee the Purchase Lifecycle

Effectively manage your suppliers, handle receipts and backorders, and streamline your product purchasing processes. With this feature, be assured of precision and efficiency in every transaction, significantly boosting your inventory management tactics.

Inventory Tracking

Streamlined Order Creation

Utilize a user-friendly interface designed for efficiency. Our system facilitates quick and easy purchase order creation, significantly improving your operational workflow.

Serial Number Selection for Orders

Efficient Supplier Management

Enhance your supplier relationships with our robust management tools. Easily add, monitor, and handle supplier information, securing a dependable supply chain to meet your inventory demands.

Comprehensive Batch Management

Smart Stock Replenishment

Employ automatic backordering and reordering for items that are out of stock. Our intelligent system keeps an eye on your stock levels to ensure timely replenishment, reducing inventory shortages.

Precise Batch Selection in Orders

Advanced Receiving Capabilities

Optimize your goods receiving process with our barcode scanning feature. This functionality allows for the quick verification and processing of incoming items, increasing both accuracy and efficiency in your inventory management.

Batch Tracking Reports

Direct Supplier Communication

Simplify your supplier interactions with the ability to send emails directly from our platform. Attaching purchase orders to emails enhances clarity, making supplier management more straightforward.

Unlock the power of eCommerce automation and watch your business grow!

Try Zap Inventory free for 14 days, no credit card required.

Frequently Asked Questions

Explore the capabilities, benefits, and seamless integration options of FF Inventory, to help you navigate and maximize the advantages of our system with ease.

Does FF Inventory support multiple currencies for different Suppliers?

Yes, FF Inventory allows you to transact with international suppliers by supporting multiple currencies. You can set specific currencies for each supplier, ensuring accurate and streamlined transactions across borders.

FF Inventory offers robust integration with both Xero and QuickBooks, creating a seamless bridge between your purchase orders and your accounting platform. This integration ensures that the financial aspects of your purchasing process, and the supplier invoices, are automatically reflected in your accounting software. 

Yes, FF Inventory supports the use of barcode scanners to facilitate the creation of product receipts upon delivery of a purchase. This capability allows for efficient and error-free recording of new stock, speeding up the receiving process, and immediately reflecting changes in inventory levels. By integrating barcode scanning, the system enhances the accuracy of inventory tracking and contributes to a more streamlined procurement workflow.

FF Inventory currently offers essential reporting features that cover the basics of purchase order history, supplier performance, and procurement costs. These reports are designed to provide you with straightforward insights, helping you monitor your purchasing activities effectively. While the reporting is foundational, it’s important to note that we are in the process of enhancing these capabilities, with An advanced AI reporting feature on the horizon, which will offer deeper analytics, predictive insights to help you fine-tune your procurement strategy and decision-making processes.

FF Inventory is adept at managing the complexities of partial deliveries and backorders. When a supplier delivers only a portion of the ordered items, the system updates the inventory accordingly and keeps track of what’s still outstanding. This provides you with clear visibility on partial deliveries and enables you to manage backorders effectively, ensuring you can follow up with suppliers and keep your inventory management and customer commitments on track.

More FF Inventory features you’ll love:

Warehouse Operations

Warehouse Management feature works hand-in-hand with Purchase Order Management to ensure that your stock is received, organized, and tracked efficiently. Manage your warehouse space, streamline inventory processing, and maintain accurate stock levels.


Sales Order Management

Synchronize stock levels across all platforms to maintain accurate inventory counts. Keep track of your customer orders and required stock levels to make informed purchasing decisions, maintaining a balance between supply and demand.

Insightful Reports & Analytics

Leverage FF Inventory’s Reports & Analytics to get a clear picture of your purchasing and sales trends. Make data-driven decisions with detailed insights into your business’s financial health, operational efficiency, and customer satisfaction metrics.

Team up with your favorite integrations

FF Inventory directly integrates with the world’s most popular ecommerce apps and tools.